Internships abroad

Complete the mandatory, additional or postgraduate internship abroad and gain invaluable international experience.

Come along to the annual STUDY ABROAD FAIR!

Date February 12

Time 12:00-14:00 h

Place Studentų St. 48, II floor

The event is designed to provide information on studying  and internships abroad and to promote various exchange programmes available for KTU students.

  • Presentations by incoming international students and former outgoing students;
  • Participate in the prize competition and win great prizes;
  • Come to the fair and get invitation to the  International Party organised in the evening, February 12th.

Erasmus+ charter

It highlights your rights and obligations and tells you what you can expect from
your sending and receiving organisations at each step of your Erasmus+ experience.

Erasmus+ app

Find everything you need to know about opportunities to go abroad with Erasmus+ and check out all the features that are specifically built to facilitate your experience.

“Erasmus+” traineeships

Who can participate? How long does it last? When to apply? Where to go? How to find a place?

All the answers are in the publication on Erasmus+ traineeships.

General information

What is Erasmus+ traineeship

It is a traineeship (work placement, internship) abroad in any organisation of the country*, participating in Erasmus+ programme, whilst performing professional internship. The activities of the organisation shall correspond your study programmeWhat is Erasmus+ traineeship.

*Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Luxembourg, the former Yugoslav Republic of Macedonia, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Turkey, United Kingdom.

 

This traineeship provides you with opportunity:

  • to develop particular professional skills
  • to improve the understanding of economic and social culture in a particular country
  • to gain practical experience
  • to improve foreign language and communication skills
  • to gain self-confidence and enrich personality
  • to adapt to the labour market demands of the EU
  • to make new personal and business contacts
  • to gain intercultural experience.

For more information:

Who can participate?

All Lithuanian and international students (both EU nationals and non-EU nationals) registered and enrolled in full time and part time or individual study programmes at KTU leading to a recognised degree or other recognised tertiary level qualification, such as a Bachelor, a Master or a Doctorate. Recent graduates may also participate in this traineeship.

All the possible candidates for this traineeship need to meet the following requirements:

  • not have any academic fails
  • the proposed traineeship plan should be compatible with the requirements of your study programme

Important! Students who are on study leave cannot go abroad for Erasmus+ traineeships.

 

Students with special needs

People with special needs are also able to perform all of the actions related to Erasmus+. The programme aims at promoting equity and inclusion by facilitating the access to learners with disadvantaged backgrounds and fewer opportunities compared to their peers including people with mental, physical, sensory or other disabilities.

Every student whose individual physical, mental or health-related situation is such that his/her participation in Erasmus+ traineeship would not be possible without extra financial support is treated as a student with special needs. For such students Erasmus+ programme provides extra funding. Every case for extra financial support is examined individually, according to the presented documents.

As soon as you get the results, please contact the international coordinator Rūta Jankauskienė for more detailed information, by coming directly at Department for Internationalisation (K. Donelaičio Street 73, Room 105) or via e-mail (ruta.jankauskiene@ktu.lt).

 

When can Erasmus+ traineeship take place?

This traineeship can be undertaken during your bachelor, master‘s or PhD studies and within a maximum of 12 months after your graduation (recent graduates’ traineeships).

Students can go for Erasmus+ traineeships during the academic year (traineeships that are integral part of the curriculum) and summer time (voluntary traineeships).

 

Duration of the traineeship

A traineeship can last from 2 months (minimum 60 days) up to 12 months. The duration is counted for all types of Erasmus+ mobility: study mobility, traineeship mobility and traineeship mobility after graduation, therefore students can train abroad more than once. Every case should be individually discussed with your Faculty coordinator.

Prior experience under the Erasmus-Lifelong Learning programme counts towards the 12 months per study cycle.

If you have already reached the limit, you will be able to apply for further traineeships abroad once you undertake a degree in the next study cycle.

In case of traineeship for combined studies student, the minimum duration is 3 months and the maximum duration is 12 months, no matter how the time is divided between studies and traineeship.

 

Where to go?

Traineeship can be undertaken in any public or private organisation active in job market. For example, in:

  • public or private, small, medium or large enterprise (including social enterprises)
  • public body at local, regional or national level
  • social partner or other representative of the working life, including chambers of commerce
  • craft/professional associations and trade unions
  • research institute
  • foundation
  • school/institute/educational center (at any level, from pre-school to upper secondary education, and including vocational education and adult education)
  • non-profit organisation, association, NGO
  • body providing career guidance, professional counselling and information services.

It is also possible to carry out a traineeship in a higher education institution located in one of the Programme Countries. However, the programme of the traineeship cannot consist of following the courses, as that would be considered a study period and not a traineeship.

Non-eligible types of organisations:

  • EU institutions and other EU bodies including specialised agencies which are listed on the following website: ec.europa.eu/institutions/index_en.htm
  • organisations managing EU programmers, such as National Agencies

How to find a place?

Prepare your Curriculum Vitae (following Europass CV (more information) guidelines), choose a place for your traineeship, prepare a motivation letter and contact a representative of the organisation.

If you need any help in preparing the mentioned documents, please contact KTU Career Centre. You have a possibility to search for places for the traineeship independently (companies, organisations) and choose the ones in which you are interested (and which would comply with your study programme).

 

Important:

Please keep in mind that if you stick to only one country or even to one company, when looking for a traineeship place, then your chances of success are very limited.

In case you contact intermediary companies who may help you in finding a place, please take into consideration that not all intermediaries can provide you with the qualitative traineeship places.

 

Recognition

  • Upon satisfactory completion of the traineeship which is an integral part of the curriculum, , student is awarded ECTS credits and given a grade. Additionally, the information about the implementation of the traineeship is included in the student’s Diploma Supplement. Recognition shall be based on the Learning Agreement approved by all parties before the period of mobility starts. During this traineeship you might earn up to 18 ECTS credits (40 hours per week = 1.5 ECTS), if you successfully reach your traineeship goals.
  • Upon satisfactory completion of a traineeship that is not part of the curriculum, the information about implementation of the traineeship is included in the trainee’s Diploma Supplement, unless the trainee is a recent graduate. For the recent graduates, a Europass mobility document might be issued by the Academic Mobility and Networks Office (AENO).

 

The traineeship cannot be recognised only if the traineeship manager at the hosting organisation evaluates student’s traineeship negatively or the student does not fulfill the requirements presented above.

Scholarships

Group Grant per month Countries
I 700 € Denmark, Iceland, Ireland, Finland, Sweden, United Kingdom, Liechtenstein, Luxembourg, Norway
II 650 € Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain
III 500 € Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Hungary, Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey

The Erasmus+ grant is intended as a contribution to partly cover travel, insurance, living and other expenses.

The payment of any national grant or loan to outgoing students has to be maintained, and students have to pay usual tuition fees to KTU during the Erasmus+ traineeship abroad. Any allowance or remuneration that the receiving organisation may grant you, including contributions in kind, such as meals or accommodation, is compatible with the Erasmus+ grant. A mobility period is compatible with a part-time job. Furthermore, the Erasmus+ grant is compatible with the revenue that the student receives as long as he or she carries out the activities foreseen in the agreed mobility programme.

The same student may receive grants for Erasmus+ mobility (studies or traineeship) totaling up to 12 months maximum per one study cycle.

The amount of a grant you will receive depends on the Erasmus+ host country. Programme countries are divided into three groups according to the living standards. Minimum and maximum grant levels are determined by the National Agency for one academic year, while exact rates are approved by KTU Rector’s Order (see example of grant amounts for 2014/2015 academic year bellow):

A pre-financing payment of 90% shall be made to the participant not later than (whichever comes first):

  • 30 calendar days after the signature of the agreement by both parties
  • the start date of the mobility period

In case the participant did not provide the supporting documents in time, according to the sending institution’s timeline, a later payment of the pre-financing can be exceptionally accepted.

The remaining 10% of the scholarship is paid after the submission of all of the required documents upon the end of the traineeship (language knowledge assessment, online EU survey and Confirmation of the hosting organisation). The institution shall have 45 calendar days to make the balance payment or to issue a recovery order in case a reimbursement is due.

Important. Any grant can be transferred to the student’s account only after the university receives funding from the National Agency.

 

Zero Grant Recipients

Due to shortage of funding, the Erasmus+ programme allows the student to undertake traineeship mobility in the Erasmus+ scheme known as a “zero-grant student”. In such a case, an Erasmus+ grant is not allocated to the student, but the student benefits from all advantages of being an Erasmus+ student during his/her traineeship period abroad. Such student shall follow all responsibilities of the Erasmus+ student.

Guidelines for organisation of “Erasmus+” traineeship for students and graduates of Kaunas University of Technology

Application

As soon as you find the place for your internship, you should prepare your Application Package:

  1. Letter of Invitation to be filled and signed by the receiving organisation. It has to be filled and signed on a company’s legal form
  2. Erasmus+ Traineeship Application Form.
  3. Motivation letter. Please motivate, why you want to do Erasmus+ traineeship (what benefits it might bring to you as a person, to the university, etc.). Motivation letter should be written in English.

 

All documents must be completed, signed and stamped, as required. The Application Package (PDF format) needs to be sent to KTU international coordinator Rūta Jankauskienė via e-mail ruta.jankauskiene@ktu.lt or brought directly to Department for Internationalisation (K. Donelaičio Street 73, Room 105). Incomplete Application Packages will not be accepted.

Important: it is strongly recommended to submit the Application Package 2 months before preferred beginning of the traineeship. Applications are accepted till the 1st day of September, December, March, June.

 

Selection

The selection for internship is performed by the Selection Committee for students’ and recent graduates traineeship by the Manager of the Academic Mobility and Network Office in the beginning of September, December, March, June.

The results of the selection are published on the KTU website. Also, all candidates are informed about the results of the selection individually via email.

Important:

In case several students get the same total score, the priority is given for the student with the higher score of compatibility.Students, who are willing to perform Erasmus+ traineeship in their country of origin are treated as applicants with the lowest status.

 

 

 

Appeal against the selection results

Each student or graduate, who has participated in the selection competition for Traineeship, has a right to provide the chairman of the Selection Commission with a reasoned request for explanation of the results of selection competition within 5 workings days after the date of the announcement of the results of selection competition. Chairman of the Selection Commission examines the motives of the request in 5 working days and can refuse this request providing a reasoned explanation, or repeal the decision and organise a new meeting of the Selection Commission.

After selection

Prior to the departure, you will need to prepare and present the following documents to the coordinator of the Department for Internationalisation.

  • Learning Agreement for Traineeships regarding the specific programme for the traineeship, approved by the student, the sending institution and the enterprise (properly filled and signed). For more information regarding the detailed traineeship programme please contact the international coordinator at your faculty
  • European Health Insurance Card and proofs of three types of insurance for the whole traineeship period: health insurance, accident on work insurance, liability insurance.
  • Request to Leave

After presenting all the above mentioned documents (and completing language assessment), you need to present information about your account for the transaction of the grant. Then you will have to sign the Financial Agreement prepared by the International Coordinator of the Department for Internationalisation and can start your traineeship.

Important: The student (recent graduate) is responsible for arranging all the necessary migration documents.

When the period of your Erasmus+ traineeship is over, you will have to present the following documents to the coordinator of the Department for Internationalisation (within 30 days):

  • EU Survey (feedback form to be filled in and submitted electronically)
  • Letter of confirmation (to be filled in, signed and stamped by the employer)
  • Confirmation of Host Enterprise/Institution (the part of the Learning Agreement for Traineeship titled Section to be completed AFTER THE MOBILITY). This document must be originally signed and stamped.Please notice that copies are not acceptable
  • A copy of the Final Traineeship Report (with a mark) in case this traineeship is obligatory.

 

Extention of duration

Extension will be considered to be an exceptional case, so please make up your mind regarding a traineeship period before the start of the mobility.

In case you have not reached the 12-month limit mentioned above, your sending and receiving institutions may agree to extend the duration of your period abroad. If you have received a grant from EU funds, your institution may propose that the extension of your period abroad be considered a “zero-grant” period, if the entire available budget has already been allocated. Alternatively, it may agree to modify your grant agreement so that it covers the extended duration of your period abroad. In any case, you will need to modify the Learning Agreement and receive an e-mail confirming these changes both from your sending and receiving institution.

 

Students who wish to extend their traineeship period at least one month before the foreseen end date of the initial traineeship period must agree on the extension with their hosting organisation, Faculty and Department for Internationalisation.

The traineeship might be: not extended, extended with the scholarship or extended without scholarship (as zero grant). The student is informed within 10 working days after the submission of the request.

If the internship is extended, the student shall submit the following documents to the International Office:

  • The request
  • Extension of the insurances for the whole extended period of the traineeship (copy of the policy)
  • Part of Learning Agreement for Traineeship titled Section to be completed DURING THE MOBILITY with the indication of the made changes. The document must be signed by the hosting organisation, student and the international coordinator at the Faculty

After all documents are submitted, the trainee is informed about the changes to his finance agreement via email (which is considered to be an official document).

After coming back

When the period of your Erasmus+ traineeship is over, you will have to present the following documents to the coordinator of the Department for Internationalisation (within 30 days):

  • EU Survey (feedback form to be filled in and submitted electronically)
  • Letter of confirmation (to be filled in, signed and stamped by the employer)
  • Confirmation of Host Enterprise/Institution (the part of the Learning Agreement for Traineeship titled Section to be completed AFTER THE MOBILITY). This document must be originally signed and stamped.Please notice that copies are not acceptable
  • A copy of the Final Traineeship Report (with a mark) in case this traineeship is obligatory.

 

Extention of duration

Extension will be considered to be an exceptional case, so please make up your mind regarding a traineeship period before the start of the mobility.

In case you have not reached the 12-month limit mentioned above, your sending and receiving institutions may agree to extend the duration of your period abroad. If you have received a grant from EU funds, your institution may propose that the extension of your period abroad be considered a “zero-grant” period, if the entire available budget has already been allocated. Alternatively, it may agree to modify your grant agreement so that it covers the extended duration of your period abroad. In any case, you will need to modify the Learning Agreement and receive an e-mail confirming these changes both from your sending and receiving institution.

 

Students who wish to extend their traineeship period at least one month before the foreseen end date of the initial traineeship period must agree on the extension with their hosting organisation, Faculty and Department for Internationalisation.

The traineeship might be: not extended, extended with the scholarship or extended without scholarship (as zero grant). The student is informed within 10 working days after the submission of the request.

If the internship is extended, the student shall submit the following documents to the International Office:

  • The request
  • Extension of the insurances for the whole extended period of the traineeship (copy of the policy)
  • Part of Learning Agreement for Traineeship titled Section to be completed DURING THE MOBILITY with the indication of the made changes. The document must be signed by the hosting organisation, student and the international coordinator at the Faculty

After all documents are submitted, the trainee is informed about the changes to his finance agreement via email (which is considered to be an official document).

Documents

Application documents:

Documents after selection:

Confirmation documents: 

Academic Mobility and Networks Office

K. Donelaičio Street 73, Room 105
LT-44249 Kaunas

phone: +370 (37) 300 035

Coordinators at faculties

Faculty of Chemical Technology Dovilė Sinkevičiūtė
dovile.sinkeviciute@ktu.lt
Radvilėnų pl. 19, 247 kab.
School of Economics and Business Ieva Likadzijauskė
ieva.likadzijauske@ktu.lt
Gedimino g. 50, 325 kab.
Faculty of Electrical and Electronics Engineering Alma Dervinienė
alma.derviniene@ktu.lt
Studentų g. 48, 213 kab.
Faculty of Informatics Gintarė Lukoševičiūtė
gintare.lukoseviciute@ktu.lt
Studentų g. 50, 410 kab.
Faculty of Matchematics and Natural Sciences Aurelija Bučinskienė
aurelija.bucinskiene@ktu.lt
Studentų g. 50, 216 kab.
Faculty of Mechanical Engineering and Design Kristina Lukšaitė
kristina.luksaite@ktu.lt
Studentų g. 56, 136 kab.
Panevėžys Faculty of Technology  and Business Brigita Stanikūnienė
brigita.stanikuniene@ktu.lt
Nemuno g. 33, 220 kab., Panevėžys
Faculty of Social Sciences, Arts and Humanities Živilė Kemeklienė
zivile.kemekliene@ktu.lt
Mickevičiaus g. 37, 102 kab.
Faculty of Civil Engineering and Architecture Aušra Mlinkauskienė
international.saf@ktu.lt
Studentų g. 48, 408 kab.

Recent graduate traineeships

This Erasmus+ traineeship can be undertaken within one year after your graduation counting towards the 12 months* maximum of the study cycle during which you apply for the traineeship.

*Recent KTU graduates are granted a scholarship for maximum of 4 months.

 

If you intend to undertake an Erasmus+ traineeship after graduation, you have to apply for it while you are still a student. You need to submit the application by the 1st of June, September, December or March.

The trainees are being selected by the Selection Committee for students’ and recent graduates’ traineeship headed by the Manager of the Academic Mobility and Network Office four times a year: in the beginning of September, December, March, June, according to the following Selection Criteria.

  • Study results (40%)
  • Compatibility of the traineeship plan to your study programme requirements (30%);
  • Motivation (20%);
  • Language (10%).

In case several students get the same total score, the priority is given for the student with the higher score of compatibility.

The results of the selection are being published on the KTU website. Also, all candidates are informed about the results of the selection individually via email.

Only successful KTU graduates can be selected for the traineeship. After the nomination, all procedures for recent graduates will be carried out by Partners 4 Value.

Important:

  • Students willing to perform Erasmus+ traineeship in their country of origin are treated as applicants with the lowest status.
  • Recent graduates are not allowed to study at the higher education institutions (HEI) during their traineeship.

For recognition of this traineeship, a Europass mobility document might be issued by the Academic Mobility and Network Office.

Documents

Application documents:

Documents after selection:

After arriving to the placement:

Confirmation documents: 

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