Approaching selection for exchange studies abroad

Selection of doctoral students for academic mobility abroad

The deadline for application submission is the 10th day of each month (except for July, August and December).  

Selections take place each month at the Erasmus+ doctoral academic mobility selection meeting.   

  

February 2023 – the main selection for the studies abroad in the autumn semester of the 2023-2024

The deadline for application submission is 1-25 February 2023. Online application form.

Selections at the faculties will take place between 27 February and 3 March 2023. 

 

General information

Erasmus+ programme

Students can receive an Erasmus+ scholarship for studies or internship several times during one study cycle, but the total duration of mobility cannot exceed 12 months. For the students of integrated studies, the corresponding duration is 24 months.  

Opportunities of the programme:  

  • Blended Intensive Programme (BIP) is an activity of the Erasmus+ programme where a student leaves for exchange studies abroad in another higher education institution for physical mobility of at least 5 working days and at most 30 working days, with a compulsory virtual component, and where students have to obtain a minimum of 3 ECTS during this mobility.  
  • Exchange studies abroad are an activity of the Erasmus+ programme where a student leaves for exchange studies abroad in another higher education institution for a period of at least 2 months in the autumn and/or spring semesters.  

Students can also combine a period of study abroad with an internship, further expanding learning outcomes and developing universal skills 

Selection criteria are as follows: a grade point average of 6.5+, knowledge of the foreign language, motivation, compatibility with the study plan. 

Student exchange under the bilateral agreements

Students can go abroad for 1-2 semester exchange studies or summer/winter programmes under the bilateral cooperation and student exchange agreements signed between KTU and partner universities.  

Partner universities do not charge their tuition fees to KTU students (except for the summer schools). Travel and living expenses during the studies abroad have to be financed by the students themselves, but they have the opportunity to win a KTU mobility grant. 

Selection criteria are as follows: grade point average of 7.5+, knowledge of the foreign language, motivation, compatibility of the study plan.  

Step one

First, you have to decide which foreign higher education institution, which has a signed Erasmus+ or bilateral cooperation agreement with your faculty, you would like to study at. The updated list of agreements is available here. When choosing a foreign university, you should pay attention to the following: 

  1. the modules offered by the foreign university and their compatibility with the study programme at KTU;
  2. the language in which the studies will be conducted;
  3. the living conditions, dormitory fees, cost of living in the country, etc. 

You should choose at least 3 higher education institutions, as the number of places at the host universities is often limited and the studies may not be compatible with your study plan.  

Step two

Complete the online application form. Instructions for completing the application are available here. 

You have to attach a certificate of the grade point average of your completed sessions in English to your application (you can order it in the AIS); for master’s and doctoral students – a diploma supplement of the last completed study cycle in English and the results of the session of your current study cycle and a certificate of a foreign language test (no older than 2 years).  

If you do not have a valid certificate proving your level of English language proficiency, you have to register for the English language test at KTU. The tests will take place on 14, 22, and 23 February at 17:30 – 19:00. The written part of the test will be held on campus at the SHMMF Centre of Foreign Languages at A. Mickevičiaus St. 37. Registration for the first part of the test is available here. Information about the second part of the test will be sent to you by email. 

If the foreign university you want to go to only accepts IELTS, TOEFL, CAE or other English language test certificates, self-register for this test before or immediately after the selection. You can find information on the language proficiency requirements of foreign universities in the list of universities for selection under the section Language and Additional Information. 

Step three

Take part in the selection at your faculty. The selections at the faculties will take place from 27 February to 3 March 2023. The timetable for the selection meetings is available here. Students who have applied will receive information about their participation in the meeting by email from the international relations coordinator of the faculty.  

The selection results will be announced individually within 5 working days after the selection meeting by sending an email notification to each selected student. 

 

Before mobility

Students selected for Erasmus+ or Bilateral Exchange have to do the following:

  1. Erasmus+ students – coordinate study modules with the international relations coordinator of the faculty, complete and sign a learning agreement via the Mobility Online system. 

Bilateral exchange students – coordinate study modules with the international relations coordinator of the faculty, complete and sign a part time study plan and upload it to the Mobility Online system. 

  1. Find out what documents are required to be submitted to the foreign university and the deadline for submission. This information is available on the host university’s website. The most common documents are the Application Form, the Transcript of Records and the Learning Agreement. It is important to note the deadlines and requirements for registration. 
  2. Register for part time studies at a foreign university. 
  3. Wait for an invitation letter. 

If you decide NOT to go, you must immediately inform KTU Exchange Programmes Manager,  the international relations coordinator of the faculty and the host institution. 

Upon receipt of the invitation letter, the students have to do the following:

  • Prepare the scholarship documents  

o Upload the acceptance letter with the study calendar to the Mobility Online system;  

o If required, upload the confirmation for the formal assignment of a person to sensitive groups of community members, and green travel documents. 

  • Upload health insurance documents to the Mobility Online system (European Health Insurance Card (a list of valid countries is available here) or private health insurance). The health insurance must be valid for the entire duration of the studies. 
  • Submit an application to the faculties for permission to leave for part time studies (via the AIS).  
  • Take the first language assessment test. Data for login to the website are sent to students by email.  
  • Pass the session successfully. Students with debts are not allowed to study under the Erasmus+ programme and will not receive a scholarship.  
  • Sign the financial agreement in the Mobility Online system.  
  • Take care of accommodation, travel tickets, etc. 
  • You can also find a lot of useful information in the KTU Pre – departure guide. 

Appeals against selection results

Any student who has participated in the exchange students’ selection competition has the right to submit a reasoned request to the chairperson of the Selection Commission for clarification of the results of the selection competition within 5 working days after the date of the announcement of the selection results. After examining the grounds for the request within 5 working days, the chairperson of the Selection Commission may either reject the request with a reasoned explanation or repeal the decision and organise a new meeting of the Selection Commission. 

 

During mobility

During Erasmus+ and Bilateral Exchange studies, students have to do the following:

Finalise and fully sign the learning agreement. Changes to the learning agreement can be made within one month from the beginning of the studies and must be agreed upon and signed by the host and sending universities via the Mobility Online system (During the Mobility – Changes).  

Students wishing to extend their Erasmus+ and Bilateral Exchange studies have to do the following:

  1. Contact the international relations coordinator of their faculty and submit an application. 
  2. Submit a permit from their faculty allowing them to extend the period of studies and the Letter of Acceptance from the foreign university confirming the admission to studies for one more semester to KTU international relations coordinator. 
  3. Coordinate the study modules for the upcoming semester with the international relations coordinator of the faculty and supplement the learning agreement via the Mobility Online system (During the Mobility – Prologation). 
  4. Complete the application for permission to extend part time studies at another higher education institution (AIS). 
  5. Sign the amendment to the financial agreement via the Mobility Online system.

If you want to live in a KTU dormitory again after studying abroad, you can reserve a place in advance in the Dormitory Reservation System from December 1 until the 15th (for the spring semester) and from July 1 until the 15th (for the fall semester). More information can be found in the description of the procedure for assigning a place in a dormitory. For additional questions, please contact the Dormitories Group. 

You can also find a lot of useful information in the KTU Pre – departure guide.

 

After mobility

After returning from Erasmus+ and Bilateral Exchange studies, students have to do the following:

  • Upload the following documents in the Mobility Online system:  
  • Officially signed and stamped certificate of the time spent and present the original to KTU Exchange Programmes Manager. 
  • A copy of the Transcript of Records  with grades and credits for the modules passed. 
  • Submit an application for resuming studies at KTU at the faculty (AIS) and complete the Study Credit Card together with the international relations coordinator of the faculty.  
  • Complete and submit the EU online survey form. Data for login to the website are sent at the end of the period of partial studies.  

The balance of the scholarship is paid after the student has settled his/her partial studies. If the study period is shortened by more than 5 days, the scholarship is recalculated and paid according to the actual time spent.  

The results of partial studies are not included in the determination of the level of academic achievement. They are also not transferred to the University’s evaluation system. 

 

Financial support

Erasmus+ scholarship for studies

If you are successful in the Erasmus+ selection, you can apply for an Erasmus+ scholarship. The amount of the scholarship depends on the host country. The ERASMUS+ scholarship is part time, i.e. it does not cover all living costs, so all outgoing students must have additional funds. A fixed travel allowance is only available for students going to the countries of group IV. 

 

Group of countries   Amount of scholarship   Programme countries  
  520 €/month   Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, Liechtenstein, Norway  
II   520 €/month   Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal  
III   450 €/month   Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Poland, Romania, Serbia, Slovakia, Slovenia, North Macedonia, Turkey 
   Amount of scholarship   Third countries which are not associated states of the Programme 
IV   700 €/month + reimbursement of travel costs **  

Partner Countries (Regions No. 1-4, 6-13)*  

* Partner countries (Regions No. 1-4, 6-13) are listed in the Erasmus+ Guide approved by the European Commission https://erasmus-plius.lt/programa/programos-vadovas/  

 

**Travel distance   Sum  Green travel – Sum 
From 10 to 99 KM:   23 EUR per participant   –  
From 100 to 499 KM:   180 EUR per participant   210 EUR per participant  
From 500 to 1999 KM:   275 EUR per participant   320 EUR per participant  
From 2000 to 2999 KM:   360 EUR per participant   410 EUR per participant  
From 3000 to 3999 KM:   530 EUR per participant   610 EUR per participant  
From 4000 to 7999 KM:   820 EUR per participant   –  
8000 KM or more  1500 EUR per participant   –  

 

Note: “travel distance” refers to the distance from the place of origin to the place of performance of the action, while “amount” includes the funds for travel to and from the place of performance of the action.  

   

The minimum period of studies for which an Erasmus+ scholarship can be awarded is 2 months.  

The final amount for the mobility period is determined by multiplying the number of months of the mobility with the rate applicable per month for the receiving country. In the case of incomplete months, the financial support is calculated by multiplying the number of days in the incomplete month with 1/30 of the unit cost per month. 

Erasmus+ scholarship is transferred into the student’s personal account. 90% of the scholarship is transferred before departure, 10% after return and after payment of the tuition fees.  

The scholarship is awarded in addition to any university or other scholarships, i.e. the payment of national scholarships, contributions and loans is not suspended during the studies abroad. Students are also obliged to pay the standard academic fees to the institution in their home country or the country in which they are studying and comply with other conditions stipulated in the student’s learning agreement.  

Students who are selected but do not receive an EU grant may receive the Erasmus+ zero grant. In this case, they are participants in the programme, meet all the criteria for student mobility and benefit from all the advantages offered to Erasmus+ students. They can receive a regional, national or another type of scholarship to cover mobility costs. All Erasmus+ requirements, except for the award of the scholarship, are mandatory for “zero grant” students.  

Students can also apply for additional financial support; more information is available here. 

Erasmus+ scholarship for short-term mobility

If you are successful in the Erasmus+ selection, you can apply for an Erasmus+ scholarship. The amount of the scholarship depends on the planned mobility period. The Erasmus+ scholarship is part time, i.e. it does not cover all living costs, so all outgoing students must have additional funds. 

Amount of scholarship  Period   
70 €/day   1-14 days 
50 €/day  15-30 days  

Up to 2 days of travel or up to 4 days of travel using green means of transport may be funded in addition, upon presentation of documents proving the journey.  

Students can also apply for additional financial support; more information is available here. 

Student exchange under the bilateral exchange agreements

Students selected for part time studies abroad under bilateral agreements may receive a mobility scholarship awarded by the university. The scholarship is part time, i.e. it does not cover all living costs, so all outgoing students are required to have additional funds.  

 

A mobility scholarship consists of:  

1) funds for living expenses – 700 EUR/month 

2) funds for travel expenses – according to 6 categories of distances:  

Travel distance   Sum 
From 100 to 499 km:   180 EUR per participant  
From 500 to 1999 km:   275 EUR per participant  
From 2000 to 2999 km:   360 EUR per participant  
From 3000 to 3999 km:   530 EUR per participant  
From 4000 to 7999 km:   820 EUR per participant  
8000 km or more:   1500 EUR per participant  

Note: “travel distance” refers to the distance from the place of origin to the place of performance of the action, while “amount” includes the funds for travel to and from the place of performance of the action.  

The amount of the scholarship is determined by multiplying the number of months of mobility by the monthly scholarship. In the case of incomplete months, the scholarship is calculated by multiplying the number of days by 1/30 of the monthly scholarship.  

Scholarship is transferred into the student’s personal account. 90% of the scholarship is transferred before departure, 10% after return and after payment of the tuition fees.  

The scholarship is awarded in addition to any university or other scholarships, i.e. the payment of national scholarships, contributions and loans is not suspended during the studies abroad. Students are also obliged to pay the standard academic fees to the institution in their home country or the country in which they are studying and comply with other conditions stipulated in the student’s learning agreement. 

 

Documents

Erasmus+ studies  

Documents for selection 

Documents are uploaded to the Mobility Online system when completing the application at the time of selection. 

Before leaving 

After returning 

Student exchange for studies under bilateral agreements 

Documents for selection 

Documents are uploaded to the Mobility Online system when completing the application at the time of selection.  

After the selection 

Before leaving  

  • Plan of partial studies 
  • Application for partial studies is completed in the AIS  
  • Health insurance for the entire mobility period is uploaded in the Mobility Online system. 

After returning 

 

F.A.Q.

You can study under the Erasmus+ programme several times, as long as you have used up the 12 months allowed (combined with the Erasmus+ internship). This period is recalculated at each cycle of studies. 

You can go for part time studies during the autumn or spring semester. First-year bachelor’s students and students in their final semester are not eligible for exchange studies. 

Bilateral agreements are agreements between KTU and a foreign university for cooperation and academic exchange of students. It is a great opportunity for students who want to study for a semester or two in Japan, South Korea, Taiwan, India, Indonesia, Canada, etc. The cooperation agreement guarantees students free tuition at the host university. KTU students who participate in the selection and meet the selection requirements can apply for the Mobility Scholarship. 

In 2014, the Erasmus+ programme was expanded and a new possibility for students to study for one semester in partner countries (non-EU countries) was introduced: the Western Balkan countries, the Southern Mediterranean countries, the Eastern Partnership countries, the Asian countries, the Central Asian countries, the Latin American countries and other partner countries with whose higher education institutions KTU has signed inter-institutional cooperation agreements.  

Applications are submitted and selections for Erasmus+ exchange studies are organised twice a year. Selection for the autumn semester of the following academic year takes place in March of the current academic year (the deadline for application submission is in February) and selection for the spring semester takes place in September/October of the same academic year (the deadline for application submission is in September). 

Good academic results (minimum grade point average of the completed semesters 6.5 for Erasmus+, 7.5 for the bilateral exchange programme); good knowledge of the language in which the studies will be provided (B2 level or higher); compliance of the study plan at the foreign higher education institution with the study programme at KTU; strong motivation to study at the chosen foreign higher education institution. A student with debts is not eligible for exchange studies.  

Instructions for completing the application are available here. If you have any further questions, please contact KTU Exchange Programmes Manager or the international relations coordinator of the faculty.  

The main criteria for choosing an Erasmus+ student are the language of the lectures and the compatibility of the study programmes. The most popular countries for KTU students are Scandinavian countries, Czech Republic, Germany, Spain. 

The departure period should be at least 2 months and no longer than 12 months. The duration of the study period depends on the student’s choice of study location. Generally, Erasmus+ students go for one semester, but there are some universities where it is necessary to go for one year. If you leave in the autumn semester, you can extend your studies into the spring semester. 

No, it is not required to choose 3 universities, but we recommend that you include 2-3 institutions in your application to increase your chances of being selected. A student who has been selected to go to the university of his/her choice can change his/her host institution after the selection and choose another university where there are still places available after the selection. 

Students must find out for themselves the procedures and deadlines for submitting documents to foreign universities. The dates by which foreign universities accept applications can be found on the websites of partner universities.  

The initial version of this document is completed together with the international relations coordinator of the faculty and sent together with the Erasmus+ application documents to the host university. Students going to Erasmus+ countries complete the electronic learning agreement via the Mobility Online system. Students going to Erasmus+ partner countries complete a paper learning agreement, which they receive in Word format, sign and upload it to the Mobility Online system. This document can be amended during the first month of studies after arriving at the foreign university. 

Together with the head of your study programme, you should carefully review and select the modules of your host institution abroad. The total amount of credits for modules must be 30 ECTS. Only modules that have been agreed upon in advance and comply with the study programme will be eligible for credit and inclusion in the diploma supplement. Modules must be assessed by a grade (grades may be expressed in letters). Some foreign universities use a pass/fail system. If you are studying in master’s studies, you must also choose modules from the programme of the master’s studies at the foreign institution. The modules of bachelor’s studies completed by master’s students cannot be credited. 

Erasmus+ scholarship is intended to cover the additional costs of mobility: i.e. travel, insurance and living expenses (e.g. dormitory fees), but may not cover the full cost of studying abroad. Therefore, it is essential to have extra funds available when you go to study. How much extra money you will need depends on the standard of living in the country and the personal habits and needs of each student. 

If you do not attend the full semester and do not pass the exams, your Erasmus+ studies will not be credited and you will have to repay the full scholarship. If the mobility period is reduced by more than 5 days (the period cannot be less than 2 months), the scholarship will be recalculated and the part of the scholarship paid upon return after the exchange will be reduced.  

If the approved mobility period is shorter than the one specified in the financial agreement, the scholarship is recalculated taking into account the changed dates. If the approved mobility period is longer than that specified in the financial agreement, the university can either amend the financial agreement to take account of the longer duration, provided that there are unused funds for the mobility activities and support can be allocated to the participant for the additional days; or it can agree with the student that the additional days will be counted as a period covered by the “zero grant”.  

According to the Erasmus+ rules, all students participating in mobility activities are obliged to take an online assessment of their foreign language skills. OLS (online language support) is an online language support tool. OLS tests and language courses give you the opportunity to assess and improve your proficiency in the foreign language you will be using while studying abroad, as well as the local language. The test results do not affect your eligibility and participation in the programme or the validity of your documents proving previously acquired foreign language skills.  

Upon return, the student presents an academic transcript issued by the host university with the grades and credits of the modules passed. Only those modules that have been agreed upon and included in the learning agreement and the amendments thereof will be credited without reservations. 

 

Contacts

Student Info Center

Dovilė Tranauskaitė
Exchange Programmes Manager
erasmus@ktu.lt
+370675 52705 (I-V 8:00 – 17:00)
Studentų st. 50, LT-51368, Kauna 

Applications for formal classification of sensitive groups of KTU community have to be submitted by email at wellbeing@ktu.lt.

Coordinators at faculties 

The international relations coordinators of the faculties advise students on the organisation of part time studies and the completion of documents, organise selections, and carry out the inclusion of the outcomes of part time studies.

Faculty of Chemical Technology  Deivis Slavinskas
international.ctf@ktu.lt 
Radvilėnų pl. 19, room 508
School of Economics and Business  Ieva Likadzijauskė
international.evf@ktu.lt 
Gedimino st. 50, room 325
Faculty of Electrical and Electronics Engineering  Miglė Svygrienė
international.eef@ktu.lt 
Studentų st. 48, room 215 
Faculty of Informatics  Gintarė Lukoševičiūtė
international.if@ktu.lt 
Studentų st. 50, room 410 
Faculty of Mathematics and Natural Sciences  Miglė Drūlytė
international.mgmf@ktu.lt 
Studentų st. 50, room 216
Faculty of Mechanical Engineering and Design  Angelica Peccini
international.midf@ktu.lt 
Studentų st. 56, room 135
Panevėžys faculty of Technologies and Business  Brigita Stanikūnienė
international.ptvf@ktu.lt 
Nemuno st. 33, room 220, Panevėžys 
Faculty of Social Sciences, Arts and Humanities  Audronė Daubarienė
international.shmmf@ktu.lt 
Mickevičiaus st. 37, room 102 
Faculty of Civil Engineering and Architecture  Agnė Karabanovaitė
international.saf@ktu.lt 
Studentų st. 48, room 409